Putting on a live event, whether it is a hands-on workshop or a seminar, requires lots of preparation. Even under the best of circumstances there will more than likely be lots of details that do not get addressed until the last minute. Of course, I am talking about the Online Revenue Workshop, taking place next week in Las Vegas. The best way to ensure that you have all of your bases covered so that your live event will be a success is to work with partners who are focused and dedicated to your project, to plan for the unexpected, and to make sure to give yourself a break each day in the days leading up to the start of your event.
Finding the best partners to work with is not easy, I feel that I am extremely fortunate to be connected with the amazing people I am working with. Lisa Suttora, Suzan Schmitt, and Dr. Jeanette Cates are all consummate professionals. What makes our relationship work is that we each recognize the strengths of the other three people, and can assign tasks accordingly. We are all very different, and that is helpful as well. Take a look at the people you will be partnering or joint venturing with and make a list of what each person would do best in preparation for your workshop or seminar.
Planning for the unexpected is crucial to the success of your event. For example, if you will need access to power for your attendee’s laptop computers, find out in advance what the hotel has to offer. You may need to purchase extension cords, power strips, and other accessories before you show up at the hotel. Also, make sure there is someone from your group who can set all of this up the day or evening before the event will take place. We are fortunate enough to have a handyman attending our event, and he has offered to help us set up the day before. The last thing you want is to show up at the last minute and realize you will have to pay extra for what you need, or that it will not even be possible, because you did not plan in advance.
As it gets closer to your event, plan to take a couple of hours each day to unplug from what is going on. By giving yourself time to recharge and refresh you will get more accomplished and enjoy the process more. Putting on a workshop or seminar is supposed to be enjoyable, so pace yourself accordingly.
This can be a period of time that helps you to redefine your business model, so choose the right people to partner with, plan for the unexpected, and allow yourself to escape the planning each day to fully relax and not have to think about what is going on. By working as a team, your event will be a huge success and your attendees will have a memorable experience.